|
Section 100 - General Information |
|
Policy Number |
Title |
Effective Date |
|
100-30 |
How to Use This Manual |
02/15/2001 |
|
100-40 |
Policy and Procedures on Endowed Chairs and Professorships |
06/15/2006 |
|
100-70 |
Index |
09/15/1995 |
|
100-90 |
Guidelines for Writing and Publishing Content |
08/01/2005 |
|
|
Section 150 - Campus Organization &
Management |
|
Policy Number |
Title |
Effective Date |
|
150-10 |
UCR Organization Chart |
05/13/1999 |
|
150-15 |
Delegation of Authority to Act for the Chancellor |
09/01/2005 |
|
150-30 |
00/01 Academic & Administrative Calendar |
06/01/2000 |
|
150-50 |
Official Publications - Pol. & Proc. |
09/15/1994 |
|
150-70 |
Delegations of Authority |
06/21/2007 |
|
|
Section 200 - Accounting & Financial
Management |
|
Policy Number |
Title |
Effective Date |
|
200-01 |
Attendance, Time Reporting & Leave Accrual Records |
10/01/1998 |
|
200-02 |
Bankruptcy Notices on Debtors |
09/15/1994 |
|
200-03 |
BEA, NCT, Recharge Use |
11/11/1998 |
|
200-06 |
Cash-Check |
04/01/2007 |
|
200-10 |
Cashier Services (Other) |
06/01/2004 |
|
200-12 |
Cashiering - Subcashiering and Special Cashiering Station Operations |
09/15/1993 |
|
200-14 |
Charges without Benefit of and with Purchase Orders |
01/15/1994 |
|
200-16 |
Collections Sundry Debtor Bills and Student Loans |
05/1/2006 |
|
200-17 |
Credit/Debit Card Payments - Acceptance of |
05/19/2004 |
|
200-20 |
DEXPAC System - Campus Ledger |
01/01/1990 |
|
200-22 |
DEXPAC System - Campus Organization |
01/15/1994 |
|
200-24 |
DEXPAC System - Cost Centering Expenditures |
01/01/1990 |
|
200-26 |
DEXPAC System - Departmental Expense Accounting |
01/01/1983 |
|
200-28 |
DEXPAC System - Object Codes (Univ. Expenditure Identification Codes) |
01/15/1994 |
|
200-30 |
DEXPAC System - Recharge Instructions |
01/15/1994 |
|
200-32 |
Direct Sales by Department to Students or Other Individuals |
10/01/1983 |
|
200-44 |
Entertainment, Business Meetings and Other Occasions |
10/23/2006 |
|
200-45 |
Extramural Fund Classification |
12/01/2003 |
|
200-46 |
Federal Contract & Grant Administration (Pol. & Procs. for Compliance with Requirements of) |
02/01/1983 |
|
200-48 |
Federal Contract & Grant Reporting (PAR-Personnel Activity Reporting) |
02/18/1992 |
|
200-50 |
Federal Expenditure Cost Transfers (Non-Payroll) |
09/15/1992 |
|
200-52 |
Funds - Disposition of 19900 General Funds at June 30th |
02/01/1983 |
|
200-54 |
Funds - Transfer of Funds (Requests for) |
02/01/1983 |
|
200-56 |
Funds - Transfer of Funds (Type Entries) |
02/01/1983 |
|
200-58 |
Honorarium Payments |
04/01/1999 |
|
200-59 |
Invoice Processing in Response to Purchasing Orders |
05/01/2003 |
|
200-60 |
Patent Agreements |
02/01/1983 |
|
200-61 |
PAN Review Guidelines |
05/01/2008 |
|
200-62 |
Payments to Aliens |
08/25/1999 |
|
200-64 |
Payroll Advances to Aliens |
07/01/1987 |
|
200-66 |
Payroll Check/Disposition & Distribution |
02/01/1983 |
|
200-68 |
Payroll Expense Transfers (Recharging Salaries) |
09/15/1995 |
|
200-72 |
Petty Cash Procedures |
09/15/1994 |
|
200-74 |
Overtime Meals Reimbursement |
08/14/1989 |
|
200-78 |
Short Term Investment Pool |
07/01/2008 |
|
200-80 |
Signature Authorization (or cancellation) |
02/18/1994 |
|
200-82 |
State Oath of Allegiance & Damage Payments |
02/01/1983 |
|
200-84 |
Sub-Purchase Orders |
02/01/1983 |
|
200-94 |
Transfers of Expense Other than Payroll |
02/01/1983 |
|
200-96 |
UCRS Retirement Contributions (Refund of) |
02/01/1983 |
|
200-97 |
UCRFS Ledger Review Guidelines |
08/01/2002 |
|
200-98 |
Vacation Leave Accrual Accounting |
10/01/1998 |
|
|
Section 250 - Audits |
|
Policy Number |
Title |
Effective Date |
|
250-10 |
Audits |
10/15/1993 |
|
250-30 |
Internal Audit (Departmental Overview) |
09/15/1994 |
|
250-40 |
Internal Control Guidelines for Campus Departments |
09/15/1994 |
|
|
Section 300 -
Budgeting/Analysis/Planning |
|
Policy Number |
Title |
Effective Date |
|
300-02 |
Administrative Cost Recovery and Special Service Agreements for Central Administrative Services |
02/01/2009 |
|
300-10 |
Budget Administration |
02/18/1992 |
|
300-25 |
Capital Improvement Program |
09/15/1994 |
|
300-26 |
Distribution and Allocation of Facilities and Administrative Cost Recovery Funds |
07/01/2009 |
|
300-28 |
FAU Tree Maintenance and Modification Policy |
05/01/2000 |
|
300-30 |
Institutional Planning & Analysis - Role of |
01/01/1992 |
|
300-35 |
Institutional Planning & Analysis - Information Systems/Reports |
06/01/1983 |
|
300-50 |
Long Range Development Plan & Environmental Report Mitigation Measures - Administration of |
01/15/1994 |
|
300-62 |
Planning, Design, & Construction - Role of/in Campus Planning Efforts |
09/15/1994 |
|
300-64 |
Principles of Resource Planning & Financial Management |
09/01/1997 |
|
300-66 |
Sales and Service Activities: Establishment and Budgetary Review |
08/06/2008 |
|
300-66A |
Organization Sales and Service Fund (OSSF) Policy |
04/01/2004 |
|
300-66B |
Auxiliary and Self-Supporting Enterprises and Rate Reviews |
01/01/2009 |
|
300-70 |
Space Inventory |
06/01/1983 |
|
|
Section 350 - Communications |
|
Policy Number |
Title |
Effective Date |
|
350-04 |
Correspondence (Special Designations and Handling) |
12/01/1989 |
|
350-08 |
Information Services (Press Releases, Publicity, Advertising) |
06/01/1983 |
|
350-10 |
Intercampus/Intracampus Mail |
08/15/1996 |
|
350-14 |
Letterhead - Use of Official UCR Letterhead |
09/15/1995 |
|
350-16 |
Mail Services (Use of) |
09/15/1994 |
|
350-20 |
Mail Services - Other Services |
08/16/1996 |
|
350-44 |
Media Services (Requests for Services) |
01/15/1994 |
|
350-48 |
Photo Identification Cards |
01/15/1994 |
|
350-52 |
Photographic Services (Services and Payment Procedures) |
07/01/1989 |
|
350-56 |
Printing & Reprographics (Use of Printing Services and Submitting Requests for Service |
09/15/1992 |
|
350-60 |
Printing & Reprographics (Off-Campus Vendors and Bidding) |
09/15/1992 |
|
350-64 |
Printing & Reprographics (Preparation of Copy and Originals) |
09/15/1992 |
|
350-68 |
Printing and Reprographics Rates |
01/01/1992 |
|
350-76 |
Publications (Artwork, Design, & Production Services) |
09/15/1994 |
|
350-77 |
Reporting Student Deaths |
09/01/2005 |
|
350-78 |
Telephone Calling Cards |
09/15/1995 |
|
350-80 |
Telephone/Communications: Charges, Billing, & Services |
04/17/1997 |
|
350-93 |
Rescinded 4/14/08 - Cellular Phones |
04/14/2008 |
|
|
Section 400 - Computing |
|
Policy Number |
Title |
Effective Date |
|
400-20 |
Computing & Communications (Intro.) |
09/15/1995 |
|
400-31 |
Electronic Communications Policy (ECP) Overview and Implementation at UCR |
01/27/2005 |
|
400-32 |
Electronic Information Security Policy IS-3 |
12/01/2004 |
|
400-35 |
Information Systems (Access, Use, & Security) |
09/15/1994 |
|
400-36 |
Information Systems - Access for Affiliates and Eligible Students |
04/01/2008 |
|
400-40 |
Rescinded 07/14/04 - Institutional Computing |
01/15/1994 |
|
400-45 |
Computing & Communications - Electronic Mail |
10/01/1999 |
|
400-60 |
Notification of Security Breaches Involving Personal Information |
11/15/2004 |
|
|
Section 425 - Environmental Health &
Safety |
|
Policy Number |
Title |
Effective Date |
|
425-02 |
Air and Environmental Pollution |
01/15/1994 |
|
425-07 |
Biosafety |
01/15/1994 |
|
425-12 |
Chemical Hygiene/Lab Safety |
01/15/1994 |
|
425-18 |
Electrical Service Extension Safety |
01/15/1994 |
|
425-24 |
Environmental Health & Safety - Office Responsibilities and Services |
01/15/1994 |
|
425-28 |
Fire Prevention and Life Safety |
01/15/1994 |
|
425-30 |
Fire Prevention Systems - Impairment in Campus Facilities |
02/18/1992 |
|
425-36 |
Fume Hoods - Chemical |
01/15/1994 |
|
425-45 |
Hazard Communication Program |
01/15/1994 |
|
425-48 |
Hazardous Materials and Waste Management |
01/15/1994 |
|
425-52 |
Holiday Season Decorations |
02/18/1992 |
|
425-58 |
Injury and Illness Prevention |
02/18/1992 |
|
425-63 |
Lead Management Plan |
01/15/1994 |
|
425-64 |
Occupant Load Control in Campus Facilities |
02/18/1992 |
|
425-66 |
Pesticides & Safety |
01/15/1994 |
|
425-70 |
Radiation Safety (Ionizing & Non-Ionizing Radiation) |
01/15/1994 |
|
425-75 |
Respiratory Protection |
01/15/1994 |
|
425-80 |
SARS Policy and Travel Advisory |
06/05/2003 |
|
425-85 |
Seismic Hazard Reduction |
01/15/1994 |
|
425-88 |
Special Events and Concerts - Health and Safety Standards, Procedures, & Requirements |
01/15/1994 |
|
425-90 |
Swimming Pool Sanitation |
01/15/1994 |
|
425-95 |
Water Sanitation, Chlorination of Potable Water Lines |
01/15/1994 |
|
|
Section 450 - Facilities Construction,
Operation & Maintenance |
|
Policy Number |
Title |
Effective Date |
|
450- |
Naming Campus Properties, Academic and Non-Academic Programs, and Facilities |
03/02/2007 |
|
450-16 |
Building & Construction & Alterations |
09/15/1995 |
|
450-22 |
Key Issue & Control |
09/15/1994 |
|
450-25 |
Naming of University Properties, Programs, & Facilities |
09/15/1995 |
|
450-48 |
Parking Services |
07/11/2000 |
|
450-56 |
Parking Permits |
07/11/2000 |
|
450-64 |
Parking Rules & Regulations |
07/11/2000 |
|
450-70 |
Parking Violations |
07/11/2000 |
|
450-72 |
Physical Plant Maintenance, Repairs, Alterations, & Other Services |
09/15/1994 |
|
450-80 |
Planning, Design, & Construction - Role in Facilities Design & Const. |
09/15/1994 |
|
450-96 |
Vehicles on Campus Walkways |
07/11/2000 |
|
|
Section 500 - Gifts and Endowments |
|
Policy Number |
Title |
Effective Date |
|
500-05 |
Classification of Awards/Business Agreements from Private Sources |
09/15/1995 |
|
500-15 |
Endowed Chairs: Establishment, Administration, and Appointment of Faculty |
06/15/2006 |
|
500-30 |
Gift/Private Support Administration & Solicitation |
02/02/1996 |
|
|
Section 550 - Instruction and
Research |
|
Policy Number |
Title |
Effective Date |
|
550-20 |
Copyrights |
10/01/1983 |
|
550-25 |
Course Materials Fee: Establishment and Budgetary Review |
04/01/1997 |
|
550-36 |
International Agreements - Academic |
10/01/2009 |
|
550-70 |
Ownership and Management of Copyrightable Materials Produced under University Auspices |
10/01/1983 |
|
550-80 |
Pre-Award Policy |
04/01/2005 |
|
|
Section 600 - Insurance and Risk
Management |
|
Policy Number |
Title |
Effective Date |
|
600-30(a) |
Risk Management - Currently Under Revision |
09/16/2009 |
|
600-30(b) |
Risk Management - Currently Under Revision |
09/16/2009 |
|
600-70 |
University Sponsored Group Insurance |
09/15/1993 |
|
600-75 |
Unemployment Insurance |
07/17/1998 |
|
600-85 |
Workers Compensation |
07/01/2001 |
|
|
Section 650 - Personnel Administration -
General |
|
Policy Number |
Title |
Effective Date |
|
650-02 |
Alcohol & Drug Testing of Trans. Employees |
09/15/1995 |
|
650-05 |
Alien Sponsorship Policy |
10/01/1989 |
|
650-10 |
Alien Sponsorship Procedures |
10/01/1989 |
|
650-15 |
Aliens - Special Information They need to Have -- TEMPORARILY REMOVE ALL PAGES -- |
09/15/1995 |
|
650-17 |
Discrimination Complaint Resolution Proc. |
09/15/1992 |
|
650-17-1 |
Emeriti - Rights & Privileges |
09/15/1995 |
|
650-18 |
Employee or University Affiliate Death - Reporting of |
10/15/1993 |
|
650-19 |
Employees Public Driving Record - DMV Pull Notice System |
09/15/1994 |
|
650-20 |
Employee Records (RESCINDED 11/02) |
09/15/1995 |
|
650-25 |
Employee Training & Development (RESCINDED 11/02) |
09/15/1995 |
|
650-28 |
Employment Eligibility (I-9) |
10/15/1993 |
|
650-29 |
Employment - Temporary Employment |
09/15/1995 |
|
650-31 |
Moving/Removal Expenses for Academic Positions |
02/01/2002 |
|
650-32 |
Moving and Relocation Allowances for Staff Employees |
10/01/2002 |
|
650-40 |
International Services (References & Res.) TEMPORARILY DELETE ALL PAGES |
09/15/1995 |
|
650-45 |
International Services (Terms and Def.) TEMPORARILY DELETE ALL PAGES |
09/15/1995 |
|
650-50 |
Memberships in Professional and Community Organizations |
12/05/2002 |
|
650-57 |
Recruitment Advertising |
09/15/1995 |
|
650-60 |
Recruitment and Employment Procedures (RESCINDED 11/02) |
09/15/1995 |
|
650-65 |
Retirement - Student Exclusion From |
02/01/1983 |
|
650-70 |
Retirement Systems |
09/15/1994 |
|
650-72 |
Senior Campus Administrators - Five Year Review Process |
04/01/2007 |
|
650-73 |
Sexual Harassment Complaint Resolution |
04/17/2000 |
|
650-75 |
Staff Employees Emergency Loan Fund |
09/10/2003 |
|
650-80 |
Personnel Policies: Classified and Administrative & Professional Program (RESCINDED 11/02) |
09/15/1995 |
|
650-83 |
Substance Abuse in the Workplace |
11/13/2006 |
|
650-85 |
Volunteer Staff Appointments Without Salary |
07/17/1998 |
|
|
Section 700 - Properties Use &
Extracurricular Activities |
|
Policy Number |
Title |
Effective Date |
|
700-03 |
Agreements for Real Property |
05/01/2008 |
|
700-05 |
Residence Halls Food Services |
09/15/1994 |
|
700-10 |
Commercial Activities/Advertising/Soliciting |
10/01/1983 |
|
700-15 |
Commercial Photography on Campus |
10/01/1983 |
|
700-20 |
Decorating Policy |
11/01/1985 |
|
700-25 |
Display Space on Campus |
06/01/1983 |
|
700-30 |
Fund Raising by Campus Organizations |
06/01/1983 |
|
700-50 |
Posting Regulations |
09/01/1989 |
|
700-55 |
Registered Campus Organizations |
06/01/1983 |
|
700-60 |
Alcohol Policy for Events |
10/01/1998 |
|
700-65 |
Special Event and Guest Parking and Planning |
07/11/2000 |
|
700-70 |
Speech and Advocacy |
09/15/1992 |
|
700-80 |
Use of Housing Food Service by Faculty & Staff |
09/15/1994 |
|
700-85 |
Scheduling & Use of University Facilities (Non-Academic Scheduling) |
07/18/2003 |
|
700-90 |
Use of University Materials, Equipment, & Facilities |
09/15/1995 |
|
|
Section 750 - Purchasing & Management of
Supplies and Equipment |
|
Policy Number |
Title |
Effective Date |
|
750-03 |
Blanket Orders and Sub-Purchase Orders |
01/01/1992 |
|
750-06 |
Cylinder Gases - Purchase & Management of |
10/15/1993 |
|
750-12 |
Equipment Management - Purpose and Responsibilities for Management of |
07/01/2004 |
|
750-18 |
Fabricated Equipment - Purchase & Mgmt. Of |
12/01/2004 |
|
750-21 |
Gifts |
11/01/1988 |
|
750-24 |
Government Contract & Grant Equipment - Management of |
09/15/1994 |
|
750-27 |
Independent Consultant Agreement |
05/04/1998 |
|
750-33 |
Miscellaneous Business Agreements & Contract Review |
07/01/06 |
|
750-36 |
Lost and Found |
08/01/2000 |
|
750-39 |
Low-Value Purchase Authorization (LVPA) Program |
10/15/1993 |
|
750-42 |
Materiel Management (Description of) |
09/15/1994 |
|
750-45 |
Document Shredding |
03/01/2005 |
|
750-48 |
Outbound Shipments (Receiving) |
09/15/1994 |
|
750-52 |
Physical Inventory (Supplies) |
09/15/1994 |
|
750-54 |
Planned Purchasing Program: Responsibility & Coordination Definition & Guidelines |
10/15/1993 |
|
750-60 |
Purchase Requisitions |
10/21/1997 |
|
750-63 |
Purchasing Authority |
07/27/2000 |
|
750-66 |
Purchasing Policies & Procedures (Misc.) |
12/01/1988 |
|
750-69 |
Purchasing (Policies & Requirements) |
12/01/1988 |
|
750-70 |
Procurement Cards |
03/18/2003 |
|
750-72 |
Purchasing - Purpose, Function, and Org. |
10/15/1993 |
|
750-75 |
Receiving - Incoming Shipments |
09/15/1994 |
|
750-78 |
Small, Small Disadvantaged, and Women-Owned Businesses |
12/01/1988 |
|
750-81 |
State Surplus |
01/01/1984 |
|
750-84 |
Storehouse Deliveries |
09/15/1994 |
|
750-87 |
Storehouse Ordering Procedures |
10/15/1993 |
|
750-90 |
Storehouse Stock Items |
09/15/1994 |
|
750-91 |
Policy for Disposal or Sale of Surplus Plant Material Growing on Agricultural Experiment Station (AES) Land |
02/26/2007 |
|
750-93 |
Tax-Free Alcohol |
01/01/1984 |
|
750-96 |
Typewriter Rentals |
01/01/1992 |
|
750-99 |
University Property - Disposal & Use of |
09/15/1994 |
|
|
Section 800 - Records |
|
Policy Number |
Title |
Effective Date |
|
800-70 |
Privacy and Access to Information |
10/01/1986 |
|
800-75 |
Records Management |
01/01/1992 |
|
800-80 |
Subpoenas |
12/01/1988 |
|
800-85 |
Summonses and Complaints |
12/01/1988 |
|
|
Section 850 - Security and Safety |
|
Policy Number |
Title |
Effective Date |
|
850-05 |
Animal Control |
08/16/1989 |
|
850-35 |
Narcotics and Dangerous Drugs (Use & Control of) |
01/01/1984 |
|
850-38 |
Pets on Campus |
06/01/2009 |
|
850-40 |
Police Authority, Jurisdiction and Program Definition |
10/10/2001 |
|
850-45 |
Police Operations and Services |
10/02/2001 |
|
850-46 |
UC Riverside Natural Reserve Firearm Guidelines |
11/28/2001 |
|
850-50 |
Security (Facility and Equipment) |
09/15/1992 |
|
850-65 |
UCR Smoke-Free Environment Policy |
01/01/2004 |
|
|
Section 900 - Travel and
Transportation |
|
Policy Number |
Title |
Effective Date |
|
900-03 |
Carts, Motorized Use of |
01/01/2003 |
|
900-04 |
Alternative Transportation & Shuttle Bus |
08/15/1996 |
|
900-05 |
Travel and Entertainment Corporate Charge Card |
04/01/2003 |
|
900-20 |
Travel - policy, regulations and procedures |
05/01/2003 |
|
900-30 |
Traffic Law Violations While Driving a University Vehicle |
08/22/1989 |
|
900-35 |
Transportation Services Rates |
05/01/2000 |
|
900-37 |
Transportation Services - Repairs, Preventative, Etc. |
05/01/2000 |
|
900-40 |
Travel Advances,Cash Advances, Direct Charges for Airfare, Registration Fees and Local Hotels |
05/01/2000 |
|
900-45 |
Use of Privately Owned Automobiles on University Business |
11/01/2006 |
|
900-50 |
Use of University Vehicles |
07/01/06 |
|
900-55 |
Vehicle Accident and Damage Reporting |
07/01/2006 |
|
900-60 |
Vehicle Acquisition from Off-Campus Sources |
08/22/1989 |
|
900-70 |
Vehicle Registration |
08/22/1989 |
|
900-80 |
Vehicle Rental and Hotel/Motel Accommodations |
05/01/2000 |
|
900-90 |
Vehicles - Renting and Leasing |
05/01/2000 |
